SPS Sales Cycle

• The sales cycle is the process that companies undergo when selling a product to a customer.
• A sales cycle is the series of predictable phases required to sell a product or a service. 
• Many companies have different steps and activities in their sales cycle, depending on how they define it.

The Stone Profit Systems(SPS) Sales Cycle process includes:

The SPS sales home looks as shown below picture.

Sales Order:

• The Sale Order can be made either directly or can be covered from quotes/proposal, holds which are from presales.
• The below picture shows the proposal which is created in the presales.

• By clicking on the convert to sale order at the right bottom of the proposal you can convert the proposal into a sale order.
• If the inventory is not assigned when creating the sale order, or is converted from a quote it can be allocated in the inventory tab.

• The inventory tab can show you all the available items of the specific product, and allow you to select the exact item to use for the sale order.
• After choosing the inventory by clicking the allocate inventory button you can add inventory to sale order.
• SPS has locks and alert built into the sales module that will stop a sale order if the customer involved in past due invoices or has exceeded their credit limit.
• If you want to add or remove the inventory in this sales order you can.The sale order looks like shown below.

Pick Tickets:

• When a sale order is completed, then you produce a pick ticket.
• The pick ticket helps to people to picking material from the warehouse and moving it to the appropriate location for loading or fabrication.
• It is used to find the inventory and make it ready for delivery, pickup, or fabrication.

Packing List:

• When the product is picked by a pick ticket, you will generate the packing list.
• This packing list is used to what exactly items needs to delivery or pick up.
• It contains the details of what items are gonna delivery , shipping details, price details etc.  

Invoice:

• This invoice can be generated after packing list is generated, and this cany electronic medium or along with the packing list.
• It mainly contains the items with price details, balance details, any extra charges etc. 

Receive Payments:

• After invoice is reached to the customer then the customer make the payments to the supplier.
• You can receive the payments by clicking the receive payments button, this will ask how the payment can be made and the customer details.
• This is the lase step in the sale cycle, if there is no returns made by the customer.

Returns/Credit Memo:

• If the customer made the returns after the payments, then you generate the return order.
• The amounts of returned items went to the negatives and this can be applied to other transactions.

Advantages:

• SPS has locks and alert built into the sales module that will stop a sale order if the customer involved in past due invoices or has exceeded their credit limit.
• Until, the customer clear the due or the lock is released by the administrator, the sale order is not generated.

• In this system we can create the sales order from the presales that means from the quotes, sample order or  holds.